November 2018 Minutes

•	Approve October minutes- Maureen approves October minutes. Second- Dan.  Before we talked about anything we talked about some questionable coaching choices. Gabriella suggested Ed Motz as a good candidate for the bench for Midgets.  Also some Code of Conduct violations between two players with a history of conflict between Midgets. Documented here. Victoria will contact coaches to talk about zero tolerance of violations between these two.  
•	Victoria - Hockey Director Update
-	Handbook approval. Dan looked through her updates and says it looks good. Maureen said  Gabriella wondered if we should add something about dressing up for away games. Steve said, maybe shouldn’t be in the handbook but encouraged by coaches. All approve. 
-	Friends update. In January, their group will be coming up. CAHA Safe Sport coordinator wants to come also for training for players, coaches, parents. 
-	Kyle (mite coach) wants to confirm that they can keep jerseys. The mites want to have 2 tournaments. They want to know if association will front the money and then get reimbursed by families after the fact. Make it so the registration in the future for mites includes 2 tournaments. They are $500 per tournament. Dan said no problem with it as long as we seriously get reimbursed.  Steve thinks parent volunteers will help with the large number of Mites/Minis. Need to make sure he’s got some support/organization.
-	No yoga Friday after thanksgiving. We owe for 4 days of yoga at end of month. Our last Edge practice is this Friday the 16th. Dryland emphasis by Victoria. Head coach has discretion regarding missing practices, even dryland. 
-	Friday December 14, 5:30-7 for body contact clinic for coaches. Do we have any money to provide some food for the coaches who are there? Can we ask for a donation from someone? Need to find out how many people (coaches) there will be. Then we can decide how we want to handle—Pot luck? Donated pizza?—Po’Boys/Gumbo? Yes we will provide
•	Will – Scheduling updates!  Mites weekends for scrimmages. Can we not do over holidays? Can we coordinate them with our home games. Get a discussion with Kyle going about the amount that makes sense. Two weekends in December, January, February each plus the two tournaments will be a ton of hockey for them. GREAT! Learn to skate dates are two sessions in January and February for four weeks each on Mondays from 3:30-5:30
•	Steve-Financials, Icebox update$2,463 in checking, $42482 in savings. Steve is working with Karen on keeping good track. Ice time bills-- $540 for 3 sessions. $800 for October. $300ish for one session at APEX. Will have one more bill for 3 more sessions to come. ICEBOX is pretty much done. All the big wigs are coming to check it out on Tuesday to sign off on it. Doing a bunch of testing to make sure it’s all good. Within 2 weeks we can practice here. 
•	Kim-Current fundraisers. Butterbraids going on. Festival of Trees crafting going on. Doing one more day of crafting. Then festival the 30th. Hockey night family dinner at the icebox once a week. Christina talking to BackBowl soup lady about the possibilities of that. Pond hockey meeting took place. All went well, EXCEPT we discovered that the youth day is on the superbowl. We’re rethinking expansion this year because of that. We will take full advantage of the adult side for fundraising, sponsorships (we will split sponsorship money with them).  Market it as a pre-game SuperBowl Party.  
We will partner with the grand Lake team. We get 100% of registration of kids which we will ask $20 donation per kid. Concessions/ alcohol/ fill the skate/ raffles/ contests. Pond Hockey website all sponsorships will go through there. Kim is going to look into what getting a raffle license entails. She is also going to send the google calendar to the board. 
•	Dan- Officials plan—the pool will come from the clinic. Steve thinks there will be 15. Clinic Sunday Nov 18, 8-3. Will is sending Dan a schedule regarding home games for scheduling purposes. – based on ice, home schedule, certified refs available.  Will is going to share a home ice schedule with Dan for Ref scheduling purposes.
•	Maureen-Registration- 12 squirts, all but one pd, 16 peewees all paid. 7 fraser midgets paid, 3 unpaid. Summit kids- unpaid bc they haven’t been billed for. Maureen is KILLING IT!  Mite population is exploding! Can some of the older kids help with the “learn to skates” and/or mini mites.  Scholarship Update- 4 scholarships awarded. 4 Gap Fund award notifications, and 4 more requests for funds. They will have another committee meeting, TBD. Maureen/Dan say a request must come from our bookkeeping to Grand Foundation to request funds awarded to be sent. 
•	Discussion on fees paid to and collected from Summit for our joint teams. League fee %, Ice cost, ref cost, uniform cost. Tallied up all the possible components, number of games, players, etc. and came up with a charge of $400/player. Also, there was discussion about fee for a Bantam who would practice over here one day per week and what the fee would be for that. Decided on $150. Steve proposes that we reimburse coaches for training and certification. All are in favor. 
•	Lastly, we need more mite equipment, as well as 20 more  jerseys. Gail is checking in to the jerseys. Kim is going to send out an email to everyone to ask that anyone who possibly has Mite gear that needs to be turned in should please do so.